Writing an E-mail | Rahul REX Official

Writing an e-mail

1) Begin with a greeting

Always open your e-mail with a greeting, such as “Dear Ravi”.
(इ-मेल की शुरुआत हमेशा पढ़ने वाले का अभिवादन करें, जैसे “Dear Ravi.)

If your relationship with the reader is formal, use their family name (eg. “Dear Mr. Kumar”).
(अगर पढ़ने वाले के साथ आपका रिश्ता औपचारिक है तो उनके पारिवारिक नाम इस्तेमाल करें {जैसे: “Dear Mr. Kumar”})

If the relationship is more casual, you can simply say, “Hi Ravi”.
(अगर रिश्ता अनौपचारिक है तो आप कह सकते हैं, “Hi Ravi”.)

If you don’t know the name of the person you are writing to, use: “Dear Sir/Madam”.
(अगर आप नाम नहीं जानते तो आप इसका इस्तेमाल कर सकते हैं: “Dear Sir/Madam”)

2) Thank the recipient

If you are replying to someone who has done you a favor, you should begin with a line of thanks.
(यदि आप किसी ऐसे इंसान को जवाब लिख रहे हैं जिसने आपकी कोई सहायता करी है तो आप उनका शुक्रिया अदा करें.)

3) State your purpose

If you are starting the e-mail communication, it may be impossible to include a line of thanks. Instead, begin by stating your purpose. For e.g., “I am writing to enquire about…” or “I am writing in reference to…”
(यदि आप इ-मेल की शुरुआत कर रहे हैं तो शुक्रिया कहना ठीक नहीं होगा. इसके बजाय, आप किस लिए लिख रहे हैं, यह बताएं. For e.g. “I am writing to enquire about…” or “I am writing in reference to…”)

4) Add your closing remarks

Before you end your e-mail, it’s polite to thank your reader one more time and add some polite closing remarks.
(जब आप अपनी इ-मेल खत्म करें तो पढ़ने वाले का दोबारा शुक्रिया अदा करना बेहतर है और कुछ विनम्र बोलें.)

Some remarks could be:
“Thank you for your patience and cooperation”
“Thank you for your consideration”
“I look forward to hearing from you”.

5) End with a closing

The last step is to include an appropriate closing with your name. “Best regards”, “Sincerely”, and “Thank you” are all professional. (आखिर में इ-मेल कुछ उपयुक्त लिख कर अपने नाम के साथ खत्म करें.)

Avoid closings such as “Best wishes” or “Cheers” unless you are good friends with the reader.
(“Best wishes” या “Cheers” सिर्फ तभी लिखें जब आप जिनको इ-मेल कर रहे हैं, वे आपके अच्छे दोस्त हों.)


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